Getting on the schedule is a milestone. Staying on it is a discipline. These are the obligations that trip up otherwise good contractors.
The checklist
| Obligation | How often | What happens if you miss it |
|---|---|---|
| Report sales and pay the 0.75% IFF | Quarterly, even with zero sales | Late or missing reports can lead to warnings and, if repeated, contract action. See IFF reporting. |
| Meet minimum sales | $25,000 in the first two years, then each year | GSA may decline to exercise your option or cancel the contract. |
| Honor the price reductions clause | Ongoing | Potential audit findings and repayment. |
| Keep SAM.gov active | Annually | An expired registration blocks awards and payment. |
| Monitor TAA compliance | Ongoing, especially with new products | Removal of products; possible contract issues. |
| Accept GSA refreshes | When issued, within the stated window | Changes roll forward; you must accept them eventually. See modifications. |
| Update pricing and products | At least annually | Stale listings lose sales and can fall out of compliance. |
| Exercise options on time | Every five years | The contract ends. See renewals. |
| Keep contacts current | As they change | Missed GSA notices and orders. |
Build the habits
- Put quarterly reporting dates on a shared calendar with a named owner
- Keep a log of commercial pricing changes so price reductions are never a surprise
- Review your contract once a year, on a set date, with your analyst
- Track schedule sales monthly so you know where you stand against the minimum
Our annual modification plan and IFF reporting service exist to make these routine.